Set up and learn how to use email on your Android

Setup and Find out how to use email on Your own Android

Although the normal thing would be to have a Gmail account in our Android taking into account a Google account is crucial to make the most of all of the benefits of this operating system including obtaining the Play Store or using different applications like the synchronization of bookmarks. Google Chrome, Google+, YouTube, Google Hangouts or Google Drive amongst others, it’s common to have a working email account or our email accounts of a lifetime like Hotmail, Yahoo, a function accounts or the domain name, etc..

And the use of one of those applications that most of us have pre-installed but some make Use of it for a number of reasons, for having embraced the Gmail accounts as the Default redirecting all of our other email accounts to Gmail or using more Important mail clients like K-9 or MailDroid among many others because of the lack of developments and upgrade of this application given Google’s commitment to its own applications.

If I can redirect my email accounts to Gmail, why configure them independently?

In the configuration of Gmail from the tab”Accounts” we can import via POP3 mails from other accounts in addition to giving the chance to compose emails from another account within Gmail itself but there are two”buts” From Gmail When we compose an email from Gmail though with our”corporate” or another account, the receiver will have the ability to see from the reception of the message apart that will place” (from sent by @ If the receiver uses Gmail this message is quite discreet, but if you use a desktop the client like Outlook or Mac Email it will look very large and bold. This may be a problem if we would like to provide a serious and corporate image or have the ability to have problems within our own work using tools outside the systems of our job. Everything in its place Another reason is it can result in problems when differentiating the personal from the professional or a private account with another in addition to the risk that in the event of falling Gmail we can’t use the remaining emails having only our Gmail / Google accounts configured on our Android. For this function and depending on each circumstance, it’s suggested to keep separate the job of the man or any other accounts. A third alternative is using Google Apps

In case the business is ours or we have sufficient weight in our job to control the corporate email unifying it with the use of this domain names with Google tools but this could be another situation.

Differences between a POP3, IMAP or Exchange email account

After mentioning the reasons, I Might have convinced you to discover The Android Mail Client, so we’re going to configure our main, corporate or alternative email account in the customer but first, we must understand something fundamental and it’s the differences existing between POP3, IMAP or Exchange.


This is the most experienced incoming email protocol and Therefore also the easiest. It doesn’t need a continuous connection to the internet when refreshing every so often (we can configure it) and at exactly the exact same time the least data consumed as, just because it’s so veteran, you don’t need to send so many orders to the host to get mail.


Another advantage is that the mails are saved locally so once We’ve downloaded it we won’t need to join or use the information to see it or read it since the attachments available more quickly when they’re downloaded near the email. In terms of disadvantages, it must be noted that when saved locally, if a email is malicious it may compromise the safety of the terminal and, in the event of downloading the mails without saving it on the server, we might endure an irrecoverable loss if we delete or let us restore our terminal.

Depend upon the size of the mailbox, need to delete the email both on the device and on the server if we don’t want it generating a double job.


The IMAP protocol has some advantages over POP3 such as:

The emails are still hosted on the server unless we select otherwise, this helps independently from which client or devices access the server, we will always see the same emails and organized in the same way as we will have the copy of the original email hosted on the server (unless we remove it from there too).

But, IMAP has two Main cons, the dependence on the By having a email hosted on our server, if we have a poor the connection it takes time to start or worse if we don’t have a relationship, we won’t be able to find the email in question.


Using Exchange is generally the most common in the event of using Corporate accounts as well as the most complete of the three choices since in addition To mail it’s likely to unsubscribe from the Exchange server both contacts

It offers greater simplicity when Managing different Exchange accounts in the government and supports Normal facets of email such as aliases, email lists, automated reply or Automatic forwarding and until the arrival of Google Apps was the ideal solution for corporate email.

Set up an email account in the Android mail client

After we run the Android Email The program, it will ask us if we Need to add a contact

When we go to include account the first easy step is to input Our email and password and check if we need that account is predetermined if we had another installed.

Clicking on”Next” the incoming and outgoing servers will be detected and configured automatically, if we don’t want this automatic setup of our mail to be performed or it’s not understood, the manual setup of the email servers being necessary, we’ll click on”Manual Configuration”.

Occasionally this automatic”auto-filling” of the host Can provide a wrong or altered server. By way of instance, if we wish to configure an MSN or Outlook accounts, it’s possible for the client to fill it in using a server or but this server shifted into

By selecting”Manual configuration” you’ll ask us if We wish to establish an account with POP3, IMAP or Exchange choosing the one that suits the one necessary to utilize the email we would like.


Configure POP3


If we want to configure a POP3 email account we will select that option when creating it and we will fill out some fields to fill in:


• Username: It is usually the complete email account, although there are servers with the username, is enough.


• Password: Password of the mail account.


• POP3 Server: The provider’s pop3 server usually is:


• Port: 110 for servers without security or 995 for servers with TLS / SSL


• Delete email from the server: Whatever you want, never erase or delete it when it is deleted from the phone.


Configure IMAP


In case you want to choose IMAP instead of POP3 and if the server allows it:


• Username: It is usually the complete email account, although there are servers with the username, is enough.


• Password: Password of the mail account.


• IMAP server: IMAP server of the provider, usually it is:


• Port: 143 for servers without security or 993 for SSL / TLS security


• IMAP route prefix:


Configure Exchange


If it is a corporate account or you use a server with Exchange:


• Domain Username


• Password: The account password


• Server: Exchange Server


• Use secure connection (SSL): It will depend on the server


• Accept all SSL certificates: If we do not accept it, we will have to manually accept all requests for acceptance one by one.


• Client certificate: If a the corporate certificate is necessary


• Port: Server port


The data of the Exchange server is facilitated by the administrator of the same one as well as to facilitate the certificate of a client if it were necessary. Once configured, we can select if we want to synchronize the contacts, calendar, and tasks that we had in our Exchange account.


Outgoing server or SMTP

When configuring a POP3 or IMAP account manually, we will also have to configure the outgoing mail server in which the configuration is very similar to having to enter our user name, password, SMTP server, port, and security type and if this requires authentication to be able to use it. It will depend on the mail provider we have in order to choose the correct configuration.

Account settings

Once we have configured us accounts we can configure them independently in the preferences of the Android mail client.

When we select among the accounts configured from the mail Client settings, we can change the name to identify it more easily, configure the name we want to appear or our recipients can identify us create a signature for our outgoing emails, produce quick responses to produce predefined or predetermined answers like”I’m busy”, “I’m on holiday”, etc..

Default and choose how often we need the phone to connect to assess if there are new emails.

In Terms of notifications we can Choose the notification of each

We can assess and modify the input and output servers to check the parameters or Ports and discover the reason behind the error and finally will be from here in the Last choice where we can remove a configured account.

Application settings

The settings of the application are not very broad, focusing independently on each of the configured accounts. Still from these settings that will be displayed as “General” we can change some aspects of the client such as:

Automatic advance : We will select what we want to happen when we delete an email, if we want it to go to the previous message, later or to the list of messages.

Message text size : We can choose between 5 different sizes that can be better for us to use it.

Ask to see images : Even if something is poorly explained, the objective of this option is to remove the privileges to the emails that we have allowed to automatically display the images and thus ask us to always ask if we want to see the images inserted or attached to a mail.

Main screen

Once configured our accounts, we can see the main display of the email client where simplicity is its primary benefit (or deficiency ).


How is ordinary and logical, the unread email will appear in bold and we can pick one or more emails by pressing on it and from there to pick in block for deletion, mark them as open or mark them with a star.


Regardless of the demand for the potential configuration of additional non-Gmail email accounts, it’s evident, both because of the lack of updates, translation failures and small evolution of the email client, that Google only and solely dedicated to its customer. Mail, Gmail leaving in the hands of programmers and third-party applications the creation and evolution of email clients more complete than the native Android.


However, if what you’re searching for is something simple, without many configurations which fulfill it is objective which is to have the ability to receive and compose emails and, particularly those under Exchange server because of the fantastic synchronization with the Android system on the part of Contacts, calendar, emails, and tasks, the native Android email customer perfectly matches its purpose.

On the other hand, although the most popular email providers like Yahoo etc. have their own software to take full advantage of the support, if you need some help for yahoo email then contact yahoo customer support number, if having different accounts in different suppliers, it is preferable to incorporate all of them from one application which has two, three or more programs for all the emails that we have with the reduction of battery and space which may entail.

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